Under the direction of the Chief Financial Officer, the Chief Revenue Collection Officer is responsible for executing the following duties:
Establishing policies, principles and methodology for the setting and amending of local rates, user fees and license fees to adequately finance the Council’s operations.
Enhancing the Council’s revenue collection machineryand implementing more effective remedies and penalties to deal with non-compliance.
Ensuring that the KSAMC has within its control, but subject to National Policy Guidelines, the means to generate adequate levels of revenue to finance their various services and operations, and to respond to the needs of the citizens of the municipality.
Identifying sources from which local services can be financed, and the levels of income which have the potential to generate the required levels of funding.
Obtaining the necessary approved policy directives for the designation of identified sources of revenue, and taking the necessary legislative and procedural action to facilitate implementation (eg. Loan Sourcing)
Establishing guidelines for the consideration of Council regarding policies, principles and methodology for the setting and amending of local rates, user fees, licences fees to adequately finance KSAMC’s operations.
Establishing and maintaining data base of all licences in the parishes of Kingston and St. Andrew.
Receiving and expeditiously bringing to account, all monies payable to the KSAMC.
Monitoring the revenue intake mechanisms and recommending what penalties are to be effected in cases of non-compliance and delinquencies.
Reconciling and engaging in preparatory analysis of the accounts receivable.
Conducting routine checks by monitoring the Cashier(s) to ensure the smooth flow of collection (of money), and that any errors are adjusted immediately and checking documents to make sure that payments correspond with official assessments
Preparing monthly cash flow statements and quarterly funds flow and receivables statements
Maintaining contact with the Inland Revenue Department, other relevant agencies and individuals in order to effect timely and accurate remittance of revenue collections to the KSAMC.
Developing strategies/plans for improving collections and broadening the revenue base.
Conducting out preliminary analysis of monthly reports of the Corporation receivables, and statements of planning and building approval fees.
Conducting on the job training and offsite training in collaboration with the HRM Unit
Maintaining a computerized training system to monitor the payment of fees, and taking action against delinquent persons
In collaboration with the Information Management Specialist (EDP), ensuring the revenue accounting systems are constantly being reviewed with a view to effecting appropriate updates which will render the system more efficient and effective.
Ensuring that all monies collected are brought to account
Constantly liaising with the information Management and Documentation officer to ensure that the EDP Systems are compatible with efficient revenue collection and processing.
Qualifications and Experience:
Bachelor’s Degree in Accounting or Management Studies with Accounting from a recognized University or;
ACCA Level 2 or;
A.Sc.- Accounting from MIND along with the Diploma in Government Accounting or;
AAT Technician Stage (Level 4)
At least three (3) years experience at a senior managerial level in a similar field
Specific Knowledge, Skills and Abilities:
Knowledge of the Laws and regulations relating to the Municipal Council and the Financial Administration and Audit Act;
Working knowledge of relevant computer systems and applicationsrelating to the maintenance of financial control and accounting records.
Ability to prepare relevant accounting documents
Knowledge of generally accepted accounting theories, principles, methods, practices, and terminology.
Knowledge of office practices and procedures, office supplies and equipment.
Knowledge of techniques commonly used in locating errors in accounting records.
Knowledge of generally accepted auditing principles, procedures, and practices.
Knowledge of governmental accounting and budgeting principles and procedures.
Ability to collect and organize accounting data, interpret its significance, and prepare accurate financial reports.
Ability to maintain records and prepare reports and correspondence related to the work.
Ability to communicate effectively with others.
Duties:
Under the direction of the Chief Financial Officer, the Chief Revenue Collection Officer is responsible for executing the following duties:
Establishing policies, principles and methodology for the setting and amending of local rates, user fees and license fees to adequately finance the Council’s operations.
Enhancing the Council’s revenue collection machineryand implementing more effective remedies and penalties to deal with non-compliance.
Ensuring that the KSAMC has within its control, but subject to National Policy Guidelines, the means to generate adequate levels of revenue to finance their various services and operations, and to respond to the needs of the citizens of the municipality.
Identifying sources from which local services can be financed, and the levels of income which have the potential to generate the required levels of funding.
Obtaining the necessary approved policy directives for the designation of identified sources of revenue, and taking the necessary legislative and procedural action to facilitate implementation (eg. Loan Sourcing)
Establishing guidelines for the consideration of Council regarding policies, principles and methodology for the setting and amending of local rates, user fees, licences fees to adequately finance KSAMC’s operations.
Establishing and maintaining data base of all licences in the parishes of Kingston and St. Andrew.
Receiving and expeditiously bringing to account, all monies payable to the KSAMC.
Monitoring the revenue intake mechanisms and recommending what penalties are to be effected in cases of non-compliance and delinquencies.
Reconciling and engaging in preparatory analysis of the accounts receivable.
Conducting routine checks by monitoring the Cashier(s) to ensure the smooth flow of collection (of money), and that any errors are adjusted immediately and checking documents to make sure that payments correspond with official assessments
Preparing monthly cash flow statements and quarterly funds flow and receivables statements
Maintaining contact with the Inland Revenue Department, other relevant agencies and individuals in order to effect timely and accurate remittance of revenue collections to the KSAMC.
Developing strategies/plans for improving collections and broadening the revenue base.
Conducting out preliminary analysis of monthly reports of the Corporation receivables, and statements of planning and building approval fees.
Conducting on the job training and offsite training in collaboration with the HRM Unit
Maintaining a computerized training system to monitor the payment of fees, and taking action against delinquent persons
In collaboration with the Information Management Specialist (EDP), ensuring the revenue accounting systems are constantly being reviewed with a view to effecting appropriate updates which will render the system more efficient and effective.
Ensuring that all monies collected are brought to account
Constantly liaising with the information Management and Documentation officer to ensure that the EDP Systems are compatible with efficient revenue collection and processing.
Performance Criteria
Projected annual revenue intake is realized.
Steps are taken to effectively address delinquent rate payers and other sources from which revenue is due to the Council.
The revenue related records are properly maintained in accordance with the provisions of the Local Government Financing and Financial Management Actand any other relevant Acts/Regulations governing the operations of the Council.
The Council is kept informed in a timely manner of the status of the revenue collection situation at all times
The revenue systems and procedures employed are the most efficient and effective available.